Author / Owner
Shirley Levy/Melonie Searle
This is a statement of organisation and arrangements for Winchelsea School. Winchelsea School is a community school for whom the overarching Local Authority (LA) is the Bournemouth, Christchurch and Poole Council (BCP). The statement does not replace the LA’s BCP General Statement of Policy but is supplemental to it for the benefit of all users of the premises.
A copy of this document can be found here:
F REFERENCE - BCP Health & Safety Policy.docx Field Code Changed
Additional information on Health, Safety and Welfare matters can be found electronically on the BCP LOOP Health & Safety portal. The school is currently arranging for access to the BCP Intranet.
This statement deals with those aspects over which the Governing Body has local control and covers safety associated with the building structure, plant, fixed equipment and services for which other officers of the BCP may also be said to have a level of responsibility. It describes how these responsibilities are discharged in respect of employees, pupils, contractors, visitors and other users of the premises.
The Governing Body recognises and accept its responsibilities both under civil and criminal law and also under the BCP Scheme for Financing Maintained Schools April 2019 (FMS). As responsible employers and/or persons in control of premises, the Governing Body is committed to ensuring steps are taken so far as is reasonably practicable, to secure the Health, Safety and Welfare of all persons using these premises and in particular to ensure that:
- all teaching and non-teaching staff are made fully aware of relevant Health, Safety and Welfare issues, regulations, practices and school procedures for both curricular and noncurricular areas of activity (e.g. fire safety, visits, etc);
- governors are made aware of their responsibility for Health, Safety and Welfare issues as part of their induction programme;
- a suitable management structure is created to make sure that arrangements for Health, Safety and Welfare are monitored and reviewed. Regular reports are submitted to the Governing Body so that an effective response can be made to issues and incidents, enabling high standards of safety to be achieved, maintained and improved;
- training needs are identified and appropriate training is offered to staff and governors;
- The Governing Body has responsibility to review Health, Safety and Welfare issues. Employee representatives may be co-opted when appropriate;
- staff appointed Health & Safety representatives;
- a safety culture is developed which is seen to be schoolwide mutual objective and not just the responsibility of a small number of nominated individuals.
The Governing Body will ensure so far as is reasonably practicable that:
- the premises are maintained in a safe condition;
- safe access to and egress from the premises is maintained;
- all plant and equipment is safe to use;
- appropriate safe systems of work exist, are maintained, reviewed and where relevant improved;
- sufficient information, instruction, training and supervision are available and provided;
- arrangements exist for the safe use, handling and storage of articles and substances at work;
- a healthy working environment is maintained including adequate welfare facilities;
- appropriate risk assessments are carried out and appropriate control measures are put in place.
In addition to these commitments, the Governing Body also recognises its obligations to nonemployees. Where it is reasonably foreseeable that trainees, volunteers, members of the public, contractors, etc., are or may be affected by the school activities being carried on within the school boundary or otherwise, the Governing Body will make the necessary information, instruction, training and supervision available to ensure the safety of those affected.
ORGANISATION – OBJECTIVES, RESPONSIBILITIES AND DUTIES
The Governing Body recognises that the Health and Safety at Work Act 1974 (HSWA), the Education Reform Act 1988 and FMS requires the school staff, Governing Body and the BCP as the overarching employer to work together to ensure their Health, Safety and Welfare objectives are achieved.
Below are those with special responsibilities and their duties within the school.
The Governing Body
In consultation with the BCP and the Headteacher, the Governing Body has a responsibility to:
- review this Health, Safety and Welfare Policy statement at annual intervals and ensure it is available to all employees;
- ensure that measures are in place to monitor the effectiveness of this policy;
- ensure that adequate resources are set aside from the total budget allocation for the policy statement to implemented as effectively and as appropriately as is permitted by financial restraints;
- ensure adequate resources are available to provide sufficient and suitable Health and Safety information and training as required;
- ensure that where required, objective support and advice is obtained on Health and Safety issues from the BCP’s Corporate Health and Safety Team;
- be committed to this policy. All staff will be required to comply as a condition of employment. They will be encouraged to assist in the Governing Body’s commitment to the continuous improvement in the school’s health and safety performance. For the policy to be effectively implemented the school must have the full co-operation of employees and others who use the premises. Employees will be reminded of their own duties:
- to take care of their own safety and that of others;
- to co-operate with the Governing Body and SLT so that they may carry out their responsibilities effectively;
- to ensure all relevant Regulations, Codes of Practice and Standards will be complied with;
- put in place arrangements for joint consultation and employee participation in Health, Safety and Welfare matters;
- to be familiar with this policy. A copy will be on display in the staff room;
- ensure this policy statement is reviewed on an annual basis and that the accompanying organisation and arrangements are reviewed and revised as and when necessary.
The responsibility for the day to day management of all Health, Safety and Welfare in accordance with the BCP’s Health and Safety Policy rests with the Headteacher.. As the individual effectively in charge of the establishment and of all the activities carried on within it, the Headteacher will advise the Governing Body of the areas of health and safety concern which may need to be addressed by the allocation of funds. Matters requiring particular consideration by the Headteacher will include:-
- ensuring that there is an adequate system in place for the undertaking of risk assessments in compliance with the requirements of the Management Regulations contained in The Management of Health and Safety at Work Regulations 1999;
- ensuring that there is a management system for monitoring the effectiveness of health and safety arrangements, which form part of this policy;
- ensuring adequate staffing levels for safe supervision;
- the delegated responsibility for maintenance of the premises;
- the purchase of equipment to meet appropriate safety standards;
- the repair, maintenance and testing of school equipment;
- the provision of appropriate protective clothing where necessary;
- the purchase and maintenance of first aid materials and firefighting appliances;
- the funding of necessary safety training for staff;
- the provision of appropriate Health, Safety and Welfare information to governors;
- the arrangements for securing health and safety assistance from a competent source.
Additional advice and guidance is available from the BCP’s Corporate Health and Safety Team.
Operational responsibility has been delegated to two Safety Officers:
Premises Health & Safety School Business Manager
Curriculum and Pupil Related Health & Safety Deputy Headteacher
This delegation does not relieve the Headteacher from the overall day to day responsibilities for Health, Safety and Welfare within the school.
The Safety Officers
The Safety Officers will (within the boundaries of their responsibilities):
- co-ordinate the development of and implementation of the Health, Safety and Welfare procedures in school;
- support the development and periodic review of the Health, Safety and Welfare policy;
- be the focal point for reference on Health, Safety and Welfare matters and give advice, or indicate sources of advice;
- make clear any duties in respect of Health, Safety and Welfare which are delegated to members of staff and that other staff are aware of these members of staff, i.e. First Aiders;
- identify staff Health, Safety and Welfare training needs;
- support any induction related Health, Safety and Welfare instruction;
- ensure that there is an effective communications network within the school, to enable effective dissemination of Health, Safety and Welfare information and action on concerns, through consultation with recognised Health and Safety Representatives and other employees;
- implement the procedures that have been put in place by the Governing Body to monitor the effectiveness of the school’s management of Health, Safety and Welfare Policy;
- liaise with the BCP’s Corporate Health and Safety Team when advice and guidance is required;
- ensure school health and safety records are kept up to date and notify Staff with special responsibility, as appropriate, and safety representatives of all up-dates issued by the BCP;
- ensure compliance with the BCP’s Procedure for reporting work-related accidents, incidents or near misses and that where relevant follow up measures are taken;
- ensure that risk assessments are undertaken throughout the school and that control measures are implemented, and that assessments are appropriately monitored and reviewed;
- implement procedures put in place by the Governing Body to ensure that appropriate emergency procedures and first aid provision are in place within the school;
- oversee all arrangements for school visits;
- arrange for the repair, replacement or removal of any item of furniture or any equipment identified as unsafe:
- report to the Headteacher any situation which is unsafe or hazardous to health and which cannot be remedied from within the resources available;
- liaise with and monitor as far as is reasonably practicable (in conjunction with site staff), the activities of contractors (including catering and grounds staff) visitors and others on the site to ensure that any risks to the health and safety of staff and others are kept to a minimum.
Additional advice and guidance is available from the BCP’s Corporate Health and Safety Team.
School Health & Safety Representatives
Safety Representatives appointed by recognised Trade Unions in accordance with the Safety Representatives and Safety Committees Regulations 1977 as amended by the Management of Health and Safety at Work Regulations 1999, are recognised by the School Governing Body and will be provided with suitable facilities to carry out their duties. No trade union representative has been appointed at Winchelsea School and where employees are not represented under the Safety Representatives and Safety Committees Regulations 1977, then the Health and Safety (Consultation with Employees) Regulations 1996 will apply.
Consequently, as a matter of good practice, Winchelsea School has decided to have two workplace based representatives (known as “representatives of employee safety” in the Regulations) elected by the workforce. Health, Safety and Welfare consultations will be conducted with the health and safety representatives as a matter of general practice to drive up Health & Safety awareness amongst staff, to provide input to help improve Health & Safety processes and to provide an appropriate mechanism for addressing staff concerns.
It cannot be stressed strongly enough that employees must take care for their own Health, Safety and Welfare and that of all others who may be affected by their acts or omissions at work. This responsibility extends particularly to all pupils under their control whilst involved in organised work activities both on site e.g. classrooms, sensory rooms, specialist rooms etc and off site e.g. school trips.
Additionally, under the HSWA it is the duty of every employee, while at work:
- to co-operate with the employer so far as it is necessary, to enable the employer or any other person to perform or comply with any duty or requirement imposed by or under any of the relevant statutory provisions;
- not to intentionally or recklessly interfere with or misuse anything provided in the interests of Health, Safety or Welfare in pursuance of any of the relevant statutory provisions;
- to inform their employer of any dangerous situations or practices that through their training and experience, they consider, poses a threat to Health, Safety or Welfare.
All employees should therefore:
- know the Health, Safety and Welfare organisation and arrangements to be adopted in their own working areas and ensure consistent application and full compliance;
- acknowledge that Health and Safety is a collective responsibility;
- carry out those particular responsibilities detailed in their individual job description and consistent with their role with regards to Health and Safety matters in both curriculum and non-curriculum activities while at work, particularly to be prepared to take responsibility for dealing with issues which are within their ability to address rather than expecting the responsibility to fall to someone else;
- be aware of the content of the risk assessments relating to any classrooms / learning environments they work in and not expect this to be the responsibility of others;
- complete all required documentation to the highest possible standard;
- be prepared to undertake all required training;
- propose for consideration by the Safety Officers and the Headteacher any improvements which they consider would elevate the standard of Health, Safety and Welfare within the school;
- conform with the instructions given by the Governing Body & Head Teacher, particularly having due regard for statutory provisions and control measures as set out in risk assessments;
- use appropriate safety equipment/clothing to conform with statutory provision and as a sensible and appropriate precautionary measure;
- conform with a high standard of housekeeping, cleanliness and hygiene;
- ensure pupils are given relevant health and safety information prior to the commencement of practical activities which may be deemed to involve a level of risk;
- ensure that they are aware of their role and responsibilities in the event of fire or emergency;
- promptly report any work situation considered to be unsafe and which cannot be simply remedied to the Safety Officers or the Headteacher;
- promptly report all accidents / incidents, defects and dangerous occurrences;
- remove from use and ensure the safe disposal of any equipment identified as such advising the Safety Officers appropriately;
- remove from use any equipment identified as in need of repair advising the Safety Officers appropriately.
Classroom teachers are deemed to have lead Teaching and Learning responsibility and will have a specific responsibility from time to time to complete Risk Assessments for their work areas and for other specific parts of the school site.
The site staff are responsible to the School Business Manager. The term Site Staff is intended to include the Site Manager and the Finance & Premises Officer.
Their duties include:
- arranging for the removal from service and subsequent disposal of any item of furniture, apparatus or equipment identified as unsafe;
- arranging for the removal from service and subsequent repair of any item of furniture, apparatus or equipment identified as being in need of repair;
- taking appropriate action when necessary to prevent injury to others on the site who might otherwise be exposed to unnecessary dangers, e.g. erect barriers around opened manholes, access to/egress from the school, main circulation areas etc.;
- ensuring that any personal protective clothing issued to staff (including site staff) is suitable for the task, that it is worn when the task is being undertaken and that training is provided in the correct use of the equipment;
- ensuring that any equipment issued to staff (including that used by site staff) is suitable for the task, that it is correctly used when the task is being undertaken and that appropriate training has been provided;
- ensuring that all staff (including site staff) work in accordance with the safe working practices issued by the school and the BCP in order to ensure the minimisation of risk. This will include not leaving equipment where it could cause a potential hazard without taking appropriate and proportionate precautions and not leaving equipment unattended;
- ensuring that all identified repairs are carried out as swiftly as is practicably possible.
Pupils will be reminded and encouraged that they are expected, so far as is reasonably practicable, to:
- exercise personal responsibility for the Health, Safety and Welfare of themselves and others;
- observe standards of dress consistent with safety and/or hygiene, as detailed within the appropriate curriculum safety guidelines;
- observe all Health, Safety and Welfare rules of the school and, in particular, any instructions given by staff in an emergency;
- use properly and not to wilfully misuse, neglect or interfere with any article or device provided for safety purposes, e.g. fire extinguishers;
- inform any member of staff of any situation which has the potential to affect their safety.
Contractors will be vetted prior to the awarding of any large contract, to ascertain their competency to carry out the work safely. Other jobbing contractors will be used as and when required. Where possible, works will be scheduled out of standard school hours. All contractors must:
- abide by the school's Health, Safety and Welfare policy and not endanger pupils, staff, other visitors to the site or indeed themselves;
- report to the site staff before any work takes place and prior to each working session. The site staff should ensure the contractors sign in and wear an appropriate pass. The site staff will inform the contractor of any conditions which may affect their safety and that of others.
The site staff will be responsible for the co-ordination of contractor’s activities on site and will ensure that any temporary rules, such as exclusion from parts of the premises, are made known to all staff, pupils and visitors to the premises.
The Governing Body will consult with the BCP's Health and Safety Officer or the Head of Construction Related Services for any additional guidance on these matters.
Larger works will tend to be carried out under the auspices of the LA. In such instances, any contractor tendering for a contract must supply:
- a copy of their Health and Safety Policy (if employing more than five persons)
- relevant risk assessments and method statements
A contractor who is successful in tendering and employs less than five persons will be required to comply with any relevant legislation and provide risk assessments and method statements appropriate for the work being carried out.
The Governing Body should ensure a risk assessment is carried out by a competent person, the significant findings recorded and the contractor informed of the identified hazards and risks at the tendering stage.
The Governing Body should also check as regards its own smaller works or have oversight that the LA has checked (for larger works) what parts of the Construction, Design and Management Regulations 2015 (CDM Regulations) apply to the role as client in their construction, refurbishment or demolition project prior to the project starting. This could include the requirement to appoint a Principal Designer for the project and notify the Health and Safety Executive of the project.
Before any contract work is begun, a responsible officer must discuss with a representative of the contractor any safety precautions necessary and obtain method statements for any hazardous operations. Liaison with the Governing Body or nominated officer regarding all matters affecting Health & Safety prior to the commencement of the contract is also considered a pre-requisite.
The client must ensure so far as is reasonably practicable, that the contractor:-
- has the site and scope of the operation defined;
- has been informed of any welfare facilities available for his employees;
- provides any information concerning hazards which may be created by the work activity and measures which will be used to control any significant risks;
- has adequate tools, equipment and plant and any necessary test certificates and licences to satisfactorily complete the contract. It is the policy of the Council NOT to loan plant or equipment other than in exceptional circumstances, e.g. emergencies;
- has insured with a reputable insurance company against liability arising out of any loss, damage or injury suffered by the Council, or third party as a result of his failure to comply with the terms of the contract . The minimum requirement will be both public liability insurance and employers compulsory liability insurance;
- the contractor must be made aware of the procedures to be followed in the event of fire, accident or other emergency prior to commencement of any work.
These precautions must be fully observed and all equipment used must be in a safe condition.
If during the course of the work, the school or LA Health and Safety Officers observe any disregard of these requirements, or instructions, or observe any circumstances which endanger life or limb, he/she has the authority to stop the work immediately, subsequently informing the contractor and insisting the situation be made safe before operations are allowed to continue.
Contractors’ work must be monitored for large scale work. Records of such monitoring should be held centrally by the LA and be readily available for inspection if necessary.
Visitors and Other Users of the Premises
The Governing Body have a duty to ensure the Health, Safety and Welfare of visitors and other users of the premises. So far as is reasonably practicable, visitors are required to observe the Health and Safety rules of the school. In particular, parents and other volunteers helping in school should be made aware of the Health, Safety and Welfare policy applicable to them by the teacher or staff member to whom they are assigned.
In addition, visitors to the school are given a leaflet outlining the school’s safeguarding procedures by the school receptionist which they are expected to read before engaging with pupils. Visitors are informed in this leaflet that they must not be left unsupervised with children while in school as they will not have had been subject to appropriate screening by the Disclosure and Barring Service.
ARRANGEMENTS AND PROCEDURES
The Governing Body will ensure that employees and pupils are familiar with the arrangements set out in this section of the policy statement.
Accidents are to be reported in accordance with the BCP’s Procedure for reporting work-related accidents, incidents or near misses.
F REFERENCE - F:\Finance Officer\Health & Safety\BoP Corporate Health and Safety Field Code Changed Policy\Accident\Incident Investigation & Reporting Procedure – Oct 2018
The school follows the guidance on the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) issued by the Health & Safety Executive (HSE) as to how these matters should be approached by schools.
REFERENCE - F:\Finance Officer\Health & Safety\RIDDOR\Incident Reporting in Schools.pdf
After School Clubs
At least one member of the Senior Leadership Team (SLT) will be present on-site. Accidents or any Health, Safety and Welfare concerns must be brought to their attention. All accidents must be reported and recorded in the usual manner.
The school’s Asbestos survey is updated on a periodic basis. The most recent Management Survey was undertaken in July 2013. Subsequent Demolition and Refurbishment surveys have been undertaken since then to support asbestos removal works and various school improvements, such as the toilet and office refurbishments.
Full details of the school’s approach to the management of its Asbestos risks is documented in its Asbestos Management Plan:
REFERENCE - .F:\Finance Officer\Asbestos\School Asbestos Management Plan\Asbestos Management Plan\Winchelsea School - Asbestos Management Plan 2019.doc
As a result of asbestos removal works to support premises improvement projects and a pro-active asbestos removal policy adopted by the school, the remaining instances of asbestos are minor. No asbestos remains within the main school building. No items in the original Management Survey were categorised as high risk. The high cost of removal necessitates that in the absence of specific funding being made available to address these issues, removal of the remaining asbestos will occur over time. In line with HSE guidance, the position of the school is that as long as the asbestoscontaining material (ACM) is in good condition, and is not being or going to be disturbed or damaged, there is negligible risk, however, if it is disturbed or damaged, it is acknowledged it can become a danger to health, because people may breathe in any asbestos fibres released into the air. As such all asbestos within school is appropriately identified with warning stickers.
Additionally, an annual inspection is undertaken to ensure that this remains the case and to evidence the school’s pro-activity in this matter. Any problems identified are dealt with promptly. The condition of asbestos within the school and the ongoing removal of asbestos is monitored with all findings recorded within the annual inspection.
F REFERENCE - F:\Finance Officer\Asbestos\School Asbestos Management Plan\Asbestos
Annual Inspections\Winchelsea School - Asbestos Annual Inspection 2019.doc
All relevant disposals are carried out having due regard for the requirements of The Hazardous Waste Regulations 2005and appropriate documentation held in the Asbestos Register. Copy documentation relating to all disposals is always provided to the BCP for uploading onto Technology Forge, being the LA’s online repository of documentation relating to the school premises.
Control of Substances Hazardous to Health (COSHH)
All potentially hazardous substances are identified and subject to appropriate safety regimes. The school has adopted a process aimed at creating minimal confusion and eliminating the potential for staff to cause unintended harm.
Classes are provided with a limited range of standardised products which should be kept out of the reach of pupils. These products are detailed on a Classroom Products list which is issued to each class. This will contain readily understood medical guidance as to appropriate action in the event of a leak, spillage or accidental contact.
Staff are permitted to bring in their own products as the COSHH implications may create difficulties.
Cleaning products are kept in the cleaning cupboard and as such inaccessible to pupils. Product details are maintained on a separate Cleaning Products list with emphasis on readily understood medical guidance as to appropriate action in the event of a leak, spillage or accidental contact.
The individual product sheets are maintained by the Finance & Premises Officer as part of a master record.
Staff are given appropriate training which is updated on a periodic basis.
The cleaning contractors maintain their own COSHH procedures for the products they use on site. The can be found on the back of their cupboard doors.
Reference should be made to the relevant Risk Assessments.
Display Screen Equipment (DSE)
All DSE assessments are undertaken on a periodic basis via Safesmart. The Finance and Premises Officer will review any relevant matters arising and implement appropriate solutions.
Staff are expected to adhere to safe working practices and to undertake a visual inspection before using any item. All portable items are subject to Portable Appliance Testing on an annual basis with unsafe equipment taken out of use and either repaired or more likely scrapped.
An electronic record is maintained of each annual inspection.
Fixed wire testing is undertaken on a five yearly basis and an appropriate timeframe agreed for any required remedials.
Electrical Equipment - Disposal
Electrical items are disposed of in line with The Waste Electric and Electronic Equipment (WEEE) Regulations 2013 by the employment of a specialist contractor and appropriate Certificates of Recycling are provided as are Certificates of Data Destruction where relevant.
The school’s approach to Fire Procedures are set out in the school’s Fire Logbook and provide far greater detail on the school’s approach to this issue.
REFERENCE - F:\Finance Officer\Fire\Winchelsea School Fire Logbook.docx
The School Business Manager is the school’s fire safety co-ordinator and has undertaken Fire Marshal training via Safesmart as have all other Fire Marshals.
Staff receive periodic Fire Awareness training via Safesmart.
Fire alarms are tested each week in a different Fire Zone and recorded in the Fire Log Book located in the School Business Manager’s Office to ensure full coverage over a testing cycle. Fire doors and the electro magnetic door holders are also checked on a weekly basis. At the same time as these checks are undertaken, the fire exist are also visually checked to ensure exit is not impeded. Whilst it is the responsibility of all staff to ensure that there is no undue build up of fire risks around school, the Site Manager and Finance & Premises Officer will also keep a ‘weather eye’ open.
The alarms and emergency lighting are tested quarterly by a competent contractor.
All fire equipment is tested annually and replaced as appropriate.
Fire notices are displayed in prominent locations throughout the school. Detailed fire evacuation procedures are available in each class / workroom within the school. These are updated on an annual basis as a minimum to accommodate changes of class names and changes of Fire Marshals and minor changes to the layout of the premises.
Drills take place on a termly basis and are appropriately recorded in the Fire Log Book and subject to a review and sign off by the Headteacher. If an unscheduled evacuation has occurred during the term, then a fire drill may not be carried out unless the unscheduled fire evacuation has given rise to any issues of concern as that evacuation is considered in many ways to be a better test of the efficacy of the school’s procedures than a scheduled drill.
Personal Emergency Evacuation Plans (PEEPs) are in place where relevant. PEEPs are not put in place for pregnant members of staff as the school has been built on a single level. Pregnant members of staff are meant to buddy up with fellow staff members in the event of a fire evacuation.
A Fire Risk Assessment will be carried out by the LA on a periodic basis. All recommendations contained within an updated Fire Risk Assessment will be implemented within a reasonable timeframe.
Adequate first aid arrangements / facilities must be provided to enable first aid to be given to employees if they are either:
injured at work; or become ill at work.
Although there is no statutory duty to provide first aid to service users, pupils, contractors and members of the public, they are all entitled to a common law duty of care and are taken into consideration when making provision for first aid. The school’s approach to First Aid is covered off in detail in the First Aid Policy.
REFERENCE - \\dfs1\resources\Policies\CURRENT NON-STATUTORY POLICIES\First Aid Policy 2018.docx
Appropriate policies exist to cover off additional related issues.
First Aid equipment is available in the Medical Room and in each practical room. In addition to the First Aid box there is a "grab bag" in the Medical Room. Each minibus has two First Aid Kits including a large box located below the front passenger seat. Small First Aid Kits are available from the Medical Room to be carried by parties out of school and away from the minibuses. Notices are displayed detailing the location of First Aid boxes and the names of the school's recognised First Aiders. The school’s Medical Co-Ordinator holds an appropriate qualification to deliver a range of in-house first aid related training to staff, including First Aid at Work, Emergency First Aid at Work and Anaphylaxis training amongst others. The Medical Co-Ordinator retains records of staff qualifications and is responsible for monitoring the expiry of qualifications and arranging for their renewal. Other specialist training as required to support pupils will be arranged by the Medical Co-Ordinator.
Classes which contain at least one child aged under 5 will have a qualified Paediatric First Aider.
It is a requirement that all staff working with pupils on food related matters hold an appropriate Food Hygiene qualification – Chartered Institute of Environmental Health (CIEH) Level 2.
Staff are trained internally via two staff who are Level 3 trained.
Fridge temperatures are monitored as are Use By dates. Temperatures are clearly recorded in a document affixed to the side of the fridge. Clear advice about Use By dates and associated good practice can be found on the front of the fridge.
Food not maintained in the fridge should once opened be labelled with a date of opening and should not be retained for any longer than three months, irrespective of the Use By date not being exceeded although the odd exception can arise, particularly vis a vis dried goods
All food based lessons have due regard for allergen issues.
Glass and Glazing
All glass in doors, side panels is safety glass. All replacement glass is to be of safety standard.
Hot School Meals
It is a requirement that all Midday Supervisory Assistants hold an appropriate Food Hygeine qualification – Chartered Institute of Environmental Health (CIEH) Level 2.
Staff are trained internally via two staff who are Level 3 trained.
Hot meal temperatures are monitored by the kitchen and by the serving staff. Food is conveyed from the kitchen to the dining hall in a trolley via the shortest possible route and served in a safe corner of the dining hall to reduce potential issues.
Menus to parents contain appropriate allergen information and details are maintained of all children with food allergies.
The school has been committed to a programme over recent years of greatly reducing its risks of Legionella infection with the replacement metal pipework as well as the elimination of dead legs as well as various sytem upgrades such as the decommissioning of non mains fed hot water heaters in classrooms.
Legionella risk assessments are carried out on a periodic basis to evidence the progress made by the school in reducing the number of potential issues and to ensure relevant issues are addressed. This is supplemented by a regular testing regime which is backed up by contractor review / support to provide independent scrutiny.
Thermostatic Mixing Valves (TMVs) are fitted where appropriate to prevent scalding.
Water temperatures are taken weekly. The little used outlets are flushed on a weekly basis. A twice yearly check is made on water temperatures per-TMV.
An external contractor reviews the school’s monitoring on a six monthly basis and will also service the TMVs on an annual basis.
The water tank in the energy centre is also checked and cleaned on an annual basis by an external contractor.
Letting School Premises to Outside Bodies
The hirer is responsible for providing adequate supervision to ensure order and good conduct and for ensuring that gangways, passages and exits are not overcrowded and that public safety is not compromised. The hirer is also responsible for having in place adequate liability insurance – refer Lettings Policy.
- REFERENCE - ..\..\CURRENT NON-STATUTORY POLICIES\Lettings Policy - Winchelsea.docx At present, the only external hirer is Gimme-A-Break who have been sub-contracted by the school to provide a Friday night youth club and holiday clubs.
In extreme cases where the safety of the children is compromised the school will be closed until the emergency has been resolved. Lockdown procedures exist for this purpose.
- REFERENCE – F:\Finance Officer\Premises Security\Lockdown Procedures Nov 2018 .docx
Staff should adhere to the school’s Lone Working Policy.
- REFERENCE – ..\..\CURRENT NON-STATUTORY POLICIES\lone working policy 2018.doc Field Code Changed
In respect of physical contact with young people, the school operates in accordance with Team Teach guidelines. All staff expected to be engaged in such activity are appropriately trained. Where relevant staff will also be provided with items of protective clothing at the school’s expense.
The school has a policy in place to cover restrictive interventions.
REFERENCE – \\dfs1\resources\Policies\CURRENT NON-STATUTORY POLICIES\Physical Intervention Policy Nov 2015.docx (currently under review November 2018)
Those staff involved in the regular moving and handling of children for support purposes receive appropriate training from the Behaviour Leader who is a Team Teach qualified instructor.
Staff engaged in the manual handling of inanimate objects are expected to adhere to sensible operational practice. Periodic refresher training in this respect is provided and each classroom / office has a copy of a suitable guide for reference purposes.
This school implements a strictly No Nuts policy as a number of pupils have an anaphylactic condition.
Premises and Equipment Maintenance
The Governing Body has responsibility for the repair and maintenance of the school buildings, grounds and equipment. Regular maintenance inspections of equipment will be arranged.
The Governing Body is developing a rolling premises maintenance plan. Additionally, the BCP will arrange for periodic condition surveys to be undertaken on the school estate. The most recent survey was carried out in May 2015. An action plan was developed to address the issues which were considered to be within the school’s budgetary scope. This action plan has been implemented.
Safer Recruitment of Staff
All staff are subject to Safer Recruitment processes. For further details refer to the school’s Safer Recruitment Policy.
F REFERENCE: ..\..\CURRENT NON-STATUTORY POLICIES\Safer Recruitment Policy - Oct Field Code Changed 2016.docx
The school kitchen is let to a commercial catering concern, Renowned Catering Limited, who provide hot school meals for Winchelsea School and a number of surrounding schools. This letting is on a fully commercial basis and is subject to a detailed lease which has been drawn up by BCP (as the landlord). Renowned Catering Limited is expected to adhere to all relevant Health & Safety legislation and is subject to periodic inspection by the Environmental Health Department. The results of these periodic inspections are shared with the school to ensure that any necessary actions are implemented.
The school minibuses are maintained under a servicing contract with BCP.
All drivers are required to have attended appropriate Driver Awareness training which is renewed at three yearly intervals. Training is provided by an accredited Dorset County Council instructor.
There are clearly designated areas for parking and turning. Children are not allowed in these areas without supervision and given site layout this possibility should not arise.
Site Security (including access to and from school site)
The school site has an effective perimeter. Entrance to the front of the school is governed by electrical gates. During the school day, the main school building is secure from unauthorised entry via a coded entry system. Immediate access to the remainder of the school gate is governed by gates, fencing and coded entry systems.
The main school building and the majority of the outlying mobile classrooms are alarmed.
The site is subject to appropriate locking procedures at the end of the day to ensure that the site is secure.
Additionally, the school has a contract with a security firm who visit the site on a periodic basis and will electronically ‘check in’ at agreed points around the school site.
Further detail can be found in the policy.
REFERENCE - F:\Finance Officer\Premises Security\Premises Security Policy Oct 2018.docx
A separate Risk Assessment has also been completed to address general issues of site security and to support the policy.
REFERENCE - F:\Finance Officer\Premises Security\Risk Assessment - Premises Security Management 2018.doc
A Risk Assessment has also been completed in connection with access to and from the school site as the bulk of the school’s pupils are brought in on transport.
REFERENCE - F:\Finance Officer\Premises Security\Risk Assessment - School Traffic Management.doc
Slips, Trips and Falls
Every effort is made to ensure that all hazards around the school are eliminated. Where appropriate, high grip surfaces will be installed and appropriate safety paint applied. Termly site walks by the Headteacher and School Business Manager identify potential hazards for action by the site staff.
A Risk Assessment has been completed to provide more details as regards the school approach to this issue and some other issues regarded as being of a similar nature.
F REFERENCE - F:\Finance Officer\Premises Security\Risk Assessment – Premises 2018.doc
The school enforces a strict No Smoking policy in line with BCP policy.
Staff Well Being
It is the school’s intention to promote itself as a workplace which maintains and promotes the health and well-being of its employees. As a responsible employer, the school recognises that its duty of care extends to the physical and mental health of its employees whilst at work.
The school’s approach in this regard is covered off by a number of its policies and practices. This approach is summarised by the school’s Well Being Policy to which reference should be made for additional detail.
REFERENCE - \\dfs1\Policies\CURRENT NON-STATUTORY POLICIES\Well Being Policy Winchelsea.docx
Absence is managed entirely in line with the BCP Council’s Frequent and Long Term Absence Policies. Where appropriate, the school will seek additional from the BCP’s Occupational Health Services.
REFERENCE - F:\Finance Officer\Managing Absence Documents\Frequent Absence Management Policy - V2.docx
REFERENCE - F:\Finance Officer\Managing Absence Documents\Long Term Absence Policy - V3.docx
All staff have access to the BCP Chaplaincy and Counselling Services for both work-related and nonwork related difficulties they might be experiencing as part of the school’s Service Level Agreement with the LA.
Staff also have access to an Employee Assistance Programme with Health Assured.
Statutory Risk Assessments
There are a number of statutory and mandatory Risk Assessments a school must have in place. These requirements and the school’s response to these various requirements have been summarised in a single document.
REFERENCE - \\dfs1\resources\Risk Assessments\Statutory Risk Assessments\Statutory Risk Assessments Review.docx
The Management of Medicines / Supporting Pupils with Medical Conditions
A separate policy exists for the management of medicines.
REFERENCE - \\dfs1\resources\Policies\CURRENT NON-STATUTORY POLICIES\Managing Medicines in School Policy.docx
S.100 of the Children and Families Act 2014 places a duty on the Governing Body to make arrangements for supporting pupils with medical conditions.
In meeting this duty, the Governing Body, proprietor or management committee must have regard to guidance issued by the Secretary of State under this section which came into force on 1 September 2014. This guidance required that all schools develop a policy* for supporting pupils with medical conditions that is reviewed regularly and is readily accessible to parents and school staff. *this policy has still to be developed.
All faulty equipment or damage to property which constitute an immediate hazard, e.g. broken windows, broken covers on electrical switches or sockets, faulty gas fittings etc, will be reported to the Safety Officer with premises responsibility. The faulty items will either be disposed of or be placed out of reach and clearly marked ‘DO NOT USE’ pending repair. The use of barriers or temporary covers may be required. Portable equipment will be locked away if possible, and marked in a similar manner.
An approved ‘washrooms’ contractor is employed for the collection of nappy bins, sanitary towel bins and sharp waste. Appropriate Waste Transfer Note documentation is provided.
Commercial waste and waste for recycling are collected by BCP. Appropriate Waste Transfer Note documentation is provided.
Skips are hired from BCP on a periodic basis for the disposal of bulky waste items or material not suitable for Commercial waste.
Monitoring of Health & Safety Performance
It is the policy of the Governing Body to monitor the Health & Safety performance of the school based on the following criteria:
- Workplace Inspections;
- Risk Assessments;
- Joint Safety Inspections with Safety Representatives;
- Accident Monitoring.
The principal tool to support the Governing Body in monitoring Health & Safety within the school is the reporting tool which ensures that different aspects of Health & Safety are reported upon on a termly basis but ensuring that the full range of issues is covered off over a 12 month period and will provide the Governing Body with a ‘virtuous circle’ of reporting on how Health & Safety is being operated and evolving within the school.
- REFERENCE - F:\Finance Officer\Health & Safety\Health & Safety Reporting\20192020\H&S Reporting to GB - 2019-2020 Template.doc
This reporting tool is also reviewed on an annual basis with due regard for how it may be still further improved to support the completeness and transparency of reporting.