SEN Policy 2019



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Winchelsea School’s Policy for Special Educational Needs (SEN) shows how the school has responded to the changing special educational needs of our children and young people. Winchelsea has responded to local and Government guidance including “Removing Barriers to Learning”- the DfES SEN strategy (2004), the five outcomes from Every Child Matters (DfES 2005), the Disability & Discrimination Act (DDA 2001, 2006), the Children’s Plan (DfES, 2007), the Equality Act (DfE 2010) and more recently, the SEN Green Papers (DfE March 2011 and May 2012) and the SEN Code of Practice (DfE and DfH 2014). 

The School aims to promote a caring and happy community in which all pupils can thrive and feel valued. We strive to make their learning a pleasurable and rewarding experience which is personalised with opportunities for all pupils to develop as high a standard of achievement as individually possible. 

This SEN Policy underpins all other school policies. 

SEN Policy Objectives 

  • To discuss with parents the needs of their child, and seek to obtain their trust, support and help in the education of their child.
  • To promote parent partnerships by enabling parents to share their child’s learning journey at Winchelsea, for example by helping with Individual Education Plan (IEP) targets or accessing support from the school’s Pastoral Care Worker.
  • To identify effectively in consultation with other agencies that have a legitimate interest in the child’s welfare, the needs of each pupil and endeavour to ensure that the school provides appropriate provision to meet those needs.
  • To develop curriculum planning, in a variety of time scales, so that an effective and appropriate curriculum may be delivered to meet individual learning needs.
  • To provide access to a broad, balanced and relevant curriculum to include the Early Years Foundation Stage (EYFS) Curriculum, the National Curriculum and the Literacy and Numeracy Frameworks. In addition, pupils aged 14 – 16 have opportunities for Work Related Learning and Business Enterprise.
  • To provide a range of external accreditation opportunities to support individual learning pathways.
  • To provide statutory provision for Independent Advice and Guidance for pupils’ future options (Winchelsea’s Careers Adviser - I day per week).
  • To further develop personalised learning throughout the school and to develop individual programmes of study which reflect the complexities and variety of individual need.
  • To ensure appropriate differentiation in all curriculum areas.
  • To set challenging academic targets that stretch pupils and enable them to do their best.
  • To provide IEPs that relate directly to the objectives on the statement and which support pupils’ personalised learning needs.
  • To use Total Communication (speech, signing, visuals, written, pictorial etc) for those pupils who need targeted support to develop their receptive and expressive language skills.
  • To monitor pupil’s progress and revise plans and programmes as necessary.
  • To support all staff through appropriate continuing professional development, including whole school and personal training and development.
  • To continue to develop and maintain a range of appropriate resources and materials including information technology to meet both individual needs and curriculum requirements.
  • To maintain accurate and up-to date records of assessments relating to the pupils (SOLAR, IEPs, attendance and behaviour data).
  • To monitor pupil progress through a range of assessments techniques including Learning Journeys, EYFS statutory assessment, Speaking & Listening Steps and accreditations.
  • To liaise effectively with all appropriate outside agencies to ensure the safeguarding of our pupils and promote the Fundamental British Values.
  • To promote the UNICEF Convention of the Rights of the child through the award of ‘Rights Respecting School’.
  • To formally review each pupil’s Statement of Special Educational Needs on an annual basis.
  • To invite parents and all agencies who have a legitimate interest in the pupil’s welfare to such reviews in line with the SEN Code of Practice.
  • To maintain positive links with other establishments and provisions.

Categories of Need 

At Winchelsea School we welcome pupils from a wide geographical area and support a comprehensive range of Special Educational Needs. Winchelsea is a School for children with Special Needs, catering for pupils between the ages of 4 and 16. Our children and young people’s learning difficulties are likely to have been assessed within the Categories of Need from the SEN Code of Practice (DfE, 2001) as: 

Cognition and learning needs, which includes: 

  • moderate learning difficulties (MLD)
  • severe learning difficulties (SLD)
  • specific learning difficulties (SPLD)

Behavioural, emotional and social needs, which includes:  

  • behavioural, emotional and social difficulties (BESD) 

Communication and interaction needs, which includes: 

  • speech, language and communication needs (SLCN)
  • autistic spectrum disorders (ASD)

Sensory and/or physical needs, which includes:  

  • visual impairment (VI)
  • hearing impairment (HI)
  • multi-sensory impairment (MSI)

Many children and young people at Winchelsea have special educational needs that arise from a combination of learning difficulties, e.g. MLD with a SPLD (e.g. dyslexia), or SLD with an SLCN. More recently, Complex Learning Difficulties and Disabilities (CLDD) has been recognised in law and the new definition includes: 

“Children and young people with Complex Learning Difficulties and Disabilities (CLDD) have conditions that co-exist. These conditions overlap and interlock creating a complex profile”.  


The school has classrooms that can accommodate up to 12 pupils and a number of specialist rooms, e.g. ICT suite, music room, CDS room and a food technology room. Winchelsea has resourced provision for Speech and Language Therapy, Physiotherapy, Occupational Therapy, Sensory Integration Therapy, Behaviour Support and Pastoral Care . The school also has a wellresourced Early Years Foundation Stage (EYFS) base.

How the Special Educational Needs of Pupils are Identified and Reviewed 

In partnership with parents, outside agencies such as the Educational Psychology Services, Paediatricians from the Health Service and Community Learning Disability Services play an important part in helping to identify need. An expression of concern that a child is showing signs of having special educational needs may result in a Statutory Assessment of Special Educational Needs as per the SEN Code of Practice (DfES, 2001) or a Statutory Assessment for an Education Health and Care Plan (DfE, DfH 2014). This in turn may lead to Winchelsea being named as appropriate provision to meet those needs. 

A child would normally enter Winchelsea with a Statement of Special Educational Needs. Part 2 of the statement will describe the child’s learning difficulties identified during statutory assessment, and describe the child’s functioning. The statement should give clear guidance regarding the specific needs of the child. The school’s own policy of assessment, recording and reporting will compliment this original assessment. 

Pupils are subject to an annual assessment of their progress and individual needs. At such times their statements are reviewed and amended as appropriate, in the light of any further or changing needs that may have become apparent. As of September 2014 pupils’ statements are changing over to Education, Health and Care Plans (EHCP).  

The annual review focuses on what the child has achieved as well as on any difficulties that need to be resolved. Targets are set and an IEP is written based on these targets. The child’s progress towards achieving the targets are formally reviewed annually at the annual review meeting and the IEPs are reviewed and changed termly. Winchelsea has developed a pupil voice report that enables pupils to be at the centre of their own future and planned provision. 

Particular concerns regarding factors other than learning difficulties, such as medical conditions, health and safety issues, or behavioural matters may be identified, and consideration is given to what further provision may be needed. Support will usually come from within the school’s resources; however, additional support may be sought from the Local Authority to ensure appropriate or enhanced provision is available in the light of any new identified needs.  

Increasingly, Outreach staff from Winchelsea work with staff from local mainstream schools to provide advice and support for pupils with SEN. This service is accessed via referral through the Borough of Poole’s SEN Department. 

In addition, Winchelsea is proactive in raising the profile of children and young people with SEN by taking part in and hosting community events, such as an Inclusion Conference in July 2016. 

Arrangements for Providing Access by Pupils to a Balanced and Broadly Based Curriculum 

We seek to provide access for all children to a balanced and broadly based curriculum, including the EYFS, National Curriculum, and the Literacy and Numeracy Frameworks. Each class teacher should seek to enable children to access the curriculum through a sensitive understanding of pupil’s needs, effective differentiation and by offering a variety of teaching styles that match pupils’ learning styles. All children have an entitlement to be taught well and at Winchelsea this is through personalising their learning and providing appropriate challenge.  

The school recognises that all our pupils are entitled to appropriate access to the curriculum and that this will involve the use of Individual Education Plans and enabling pupils to take greater ownership of their own learning.  

The Deputy Headteacher in collaboration with Middle Leaders assumes the role of ensuring appropriate balance and entitlement across the Key Stages.  

Governors Monitoring and Scrutiny of Provision  

The Governing Body is acutely aware of its responsibilities and maintains a supportive as well as constructively critical stance in relation to the curriculum and the quality of education provided by the school. The Governing Body as a whole accepts it duty to evaluate the effectiveness of the education provided, but entrusts aspects of this responsibility to the Governors Standards and Curriculum Committee. The mechanism through which evaluation takes place involves: 

  • Governors scrutinise the School Improvement Plan to gauge the extent to which the objectives stated have been fulfilled.
  • Governors, alongside the Senior Leadership Team review samples of work

representative of a Key Stage or curriculum initiative made available for consideration. 

  • Governors receive direct feedback on aspect of school improvement from the Senior Leadership Team.
  • Governors attend relevant school training events alongside teachers.
  • Governors receive direct feedback from Subject Leaders regarding curriculum.
  • Governors undertake link Governor Roles in line with the four Ofsted headings – Leadership and Management, Pupil Achievement, Quality of Teaching and Learning, and Behaviour and Safety.
  • Governors monitor and agree statutory policies.

Arrangement for Considering Complaints from Parents / Carers 

The school aims to provide a high quality education and service for all its pupils. Complaints and concerns regarding provision are treated seriously and are seen as a constructive part of school development. Parents should approach the class teacher in the first instance. If parents concerns cannot be satisfied the Headteacher is always prepared to investigate parents’/carers’ complaints. Should parents feel that they have not received satisfactory responses or actions from the school the Governing Body may be informed and asked to play a role: ultimately the Local Authority may be advised of the complaint. The school has a Complaints Policy available for further information. 

Continuous Professional Development of Staff 

The school is a learning environment for both staff and pupils. Staff are keen to continue to develop their range of skills within the field of special educational needs and teaching in general. The School Improvement Plan outlines areas for development and the training schedule relates directly to this. All teachers have an action plan linked to improving their own teaching and learning. In addition, senior and middle leaders have action plans that are associated with their additional areas of responsibility, which again link directly to the School Improvement Plan.  

The training schedule is a balance of in-house and external support and is developed to meet the needs of all staff. Governors are invited to take an active part in all relevant staff training events. 

External Agency Support 

External agencies and support services play a crucial role in the provision offered by Winchelsea School. Successfully meeting the needs of children requires a team effort with the school best placed to accept the responsibility of orchestrating the many facets of external help. The school welcomes the support of all external agencies.  

The Educational Psychological Service gives particular support by providing Educational Psychologists to work closely with staff and help the needs of the pupils or respond to behavioural concerns. The Educational Psychologist for individual pupils may also be contacted to give particular advice or assist in assessment. 

The Educational Welfare Officer plays an important role in supporting the school to raise pupil attendance. Half termly visits by a team member enable the school to discuss poor or irregular attendance and other welfare issues. The Office also acts as a link with parents working directly with them to overcome particular difficulties that may be affecting the pupil’s education.  

The school has very close links with the health service and a Paediatrician holds regular clinics at the school, which parents / carers attend. The school also has a school nurse who supports the school in writing medical care plans and protocols. The Child and Adolescent Mental Health Service (CAMHS) liaise very closely with us and a number of pupils are seen by the CAMHS team on a regular basis.  

Physiotherapists and Occupational Therapists work alongside the school in assessing pupils’ needs and providing individual programmes for school to implement. 

The school has very close links with Social Services and the school’s Child Protection 

Coordinator works very closely with this service to support both the pupils and their families. 

Parental Involvement 

We believe that parents are the primary educators of their children. We strive to build and maintain an atmosphere of mutual respect and dialogue in which the needs of the children are paramount. We believe firmly in the need for the involvement of parents in the education of their children throughout their school career at Winchelsea. 

In addition to the annual review meetings we have a range of Parent Consultation meetings at regular intervals to discuss progress, issues and keep parents fully informed. Parents are also welcome to make an appointment with the Class Teacher, Phase Leader or Headteacher at any time of the year. Through this policy of open dialogue it is hoped that parents feel well informed and play a full part in their child’s education.  

Four parents are represented as full members of the Governing Body and participate in monitoring and evaluating the quality of teaching and learning, pupil progress, behaviour and the quality of leadership and management.  

It is the responsibility of all staff for maintaining and improving communication with parents and all outside agencies, and the school will endeavour to ensure the high priority of parental involvement. 

Transitions in and out of Winchelsea 

The admission of pupils to Winchelsea usually follows discussion at an Admission Panel. Prior to the meeting the opportunity is given to become fully acquainted with all relevant documentation including that arising from the various stages completed in accordance with Code of Practice. A decision is then made as to whether Winchelsea is an appropriate provision to meet the needs of the child. 

When a child leaves Winchelsea all his/her records are sent on to the next school. These records should be sent within two weeks of a request for records being received. If for any reason the school is not given the address of the receiving school, or no request is forthcoming, then the Education Welfare Service are informed, so that the pupil’s whereabouts can be traced. 

In addition to our own Post 16 collaboration with Bournemouth and Poole College, we have strong links with Brockenhurst College, Kingston Maurward College, Linwood School and Beaucroft School 6th Forms. Pupils, who transfer to these following the completion of their school career at Winchelsea, have the opportunity to visit and become involved in a link course or transition course. As part of their preparation close contact and dialogue between the school and the college / 6th form is maintained on behalf of the pupil.  

The school works very closely with our Careers Adviser to ensure that the pupils’ best interests are considered, and that they are, as far as possible, along with their parents fully involved in the decision making process.  

The careers events / information sessions are organised in the Spring Term to help keep parents fully informed of all available options post Winchelsea.  

Checking in...

03 Jul 2020

Hi everyone! I hope you are all ok. I know that this is turning into quite a challenging time for some of you, so if you need anything, please let us know! Just a quick update -  1. We are all re...

Checking in...

18 Jun 2020

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09 Jun 2020

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Parent Guidance - 3rd June 2020

03 Jun 2020

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02 Jun 2020

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01 Jun 2020

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21 May 2020

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Update - 21st May

21 May 2020

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18 May 2020

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15 May 2020

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Letter from Geoff

12 May 2020

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08 May 2020

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06 May 2020

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05 May 2020

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04 May 2020

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Checking in...

01 May 2020

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BCP Survey

29 Apr 2020

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Friday 8th May - SCHOOL CLOSED

28 Apr 2020

Please can everyone be aware that school will be CLOSED on Friday 8th May. However, please do not hesitate to contact your Class Teacher, Adam or me if you have any problems! Regards,Geoff CherrillHea...

Checking in...

26 Apr 2020

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24 Apr 2020

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A huge thank you...

24 Apr 2020

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Update - 21st April 2020

21 Apr 2020

Hi everyone, I hope you are all doing ok! Just a quick update for you all... - We still do not have any idea about a date for when school will be opening as normal again. Please ignore any speculation...

Food Boxes for FSM

20 Apr 2020

Good morning! Can I please remnd all families in receipt of Free School Meals that your first weekly Food Box will be available for collection from school from 10.00am today. I am aware that a small n...


17 Apr 2020

Mr Josh is supporting our local NHS staff by raising money for much needed supplies for patients. If you would like to donate, please visit...

Friday 17th April 2020

17 Apr 2020

Hi everyone! Just a few things to mention -  1. There is a new assembly up on the Youtube Channel. Enjoy! 2. If you are trying to redeem a Free School Meal voucher code, please keep trying the we...

Happy Easter!

10 Apr 2020

Hi everyone! Just checking in. Hope you are all ok and you all have a lovely Easter weekend. The school gate will be open on Saturday and Sunday from 11am to 1pm as usual. As ever, please let us know...


09 Apr 2020

Good morning everyone! Just a few things... 1. You may have read in the news some talk about schools opening again after Easter. I just wanted to confirm that this is not currently the case. I have no...

Checking in...

05 Apr 2020

Hi everyone, Just checking in! I hope you are all doing ok and you have managed to enjoy the weather over the weekend.  You may have read in the news that we will be offering Free School Meals to...

3rd April - PM

03 Apr 2020

Good evening everyone, I hope you've had a good day and you're all doing ok. I also hope you enjoyed the assembly! Please feel free to comment on the video! Just a reminder that we will open the schoo...

2nd April 2020 - PM

02 Apr 2020

SALT Support

02 Apr 2020

If any of you require some extra support with communication resources, please contact the SALT department directly. They can help with Social Stories, visuals and other resources for you to use with y...

Updated Guidance

01 Apr 2020

The DfE have updated their guidance for parents. It can be found here - Regards,Geoff Cher...

31st March 2020

31 Mar 2020

Hi everyone! I hope you've all had a good day today!! I have added some helpful guidance for parents for when children go online on the Updates tab of the website. I hope they are useful. Nothing new...

Easter Opening - PLEASE READ!

31 Mar 2020

We will be open for the duration of the Easter holidays for children who have parents in key roles. All other children should remain at home. Please be aware of the following - 1. We will not be open...

Monday 30th March

30 Mar 2020

Good afternoon everyone. I hope you are all doing ok! Just an update on a few things -  1. Free School Meals We will be providing food for all families entitled to Free School Meals through our o...

Free School Meals

30 Mar 2020

Good morning everyone! I hope you are all ok and had a good weekend. Just a quick update on Free School Meals. The national Free School Meal Voucher Scheme is still not up and running. In the meantime...

Friday 27th March - AM

27 Mar 2020

The only update so far today is.... IT'S TIME FOR A SING-A-LONG!!!!!! Regards,Geoff 

Friday 27th March - PM

27 Mar 2020

Hi everyone! Well, what a week that's been!!! I hope you are all doing ok. Thank you so much for your help and support this week. You have allowed us to be safely open for everyone who needed us to be...

Parent Information

27 Mar 2020

Please find attached some information regarding SEND children & families. If you have any questions, please get in touch. SEND_Letter_to_Parents.pdf SENDIASS_Letter.pdf SENDIASS_FactSheet.pdf Rega...

Thursday 26th March - PM

26 Mar 2020

Hi everyone! I hope you are all ok and you are keeping safe. If you haven't already been in touch with us about Free School Meals, please contact us tomorrow, as we are able to help you with this. If...

Messages to Staff

26 Mar 2020

I have just posted a video and left the comments on. Please feel free to post any messages to your amazing school staff on this video. All other videos will...

Thursday 26th March - AM

26 Mar 2020

Sorry about the flurry of messages this morning! I just needed to share some stuff with you all. I'm sure you're all going to be sick of me soon!! Just a quick message this morning.... I know some of...


26 Mar 2020

Please see attched for some recommended YouTube Channels and Websites. Website_Links_for_Parents.pdf I have added this to the Updates tab on the website too. Regards,Geoff CherrillHeadteacher

Important Information

26 Mar 2020

Domestic Abuse As we all do our best to cope with coronavirus and the measures we are all taking to conquer it, our thoughts are with those adult and children living with abusive perpetrators. Where h...

Wednesday 25th March - PM

25 Mar 2020

Good afternoon everyone! I hope you are all ok and everyone is managing to keep calm!! Again, I have nothing new to update at the moment. However, I understand a few of you are anxious about a couple...

Wednesday 25th March - AM

25 Mar 2020

Hi everyone! I hope you're all doing ok and enjoying the sunshine if you can! Nothing new to update you on so far today, so a couple of reminders... Please keep getting people to subscribe to the YouT...

Tuesday 24th March - PM

24 Mar 2020

Todays afternoon message will be on the YouTube channel shortly! Please keep sharing the link! Regards,Geoff 

Tuesday 24th March - AM

24 Mar 2020

Good morning! Thank you all so much for keeping so many of your children at home. Once again, we have been able to stay open for those families who need us to be open.  I have no doubt that many...

Staff Contact

23 Mar 2020

I know some of you are starting to feel really anxious. In case it helps, I have added class teacher email addresses to the 'Updates' tab on the website home page. Please feel free to contact your cla...

Monday 23rd March - Evening

23 Mar 2020

Following tonights announcement, please can you keep your children at home unless absolutely necessary. I am extremely unlikely to have many staff available to me in the next few days. I need to be ab...

Monday 23rd March - PM

23 Mar 2020

Good afternoon everyone, We have had a good day today! The pupils in school have all been great. Thanks again for your support.  I don't have anything new to update but I just wanted to say somet...

Monday 23rd March

23 Mar 2020

Good morning! Thank you all for your help today! I have a huge number of staff absent from school and your support has meant we can be open for those families who need us to be open. Please can I emph...

Sunday Evening

22 Mar 2020

Hi everyone, I hope you've all had a good day. Again, it was lovely to see some of you earlier today. Big thanks to those staff who called in too! Tomorrow we will welcome back some of our pupils and...

Just remembered...

22 Mar 2020

Until further notice, children do not have to wear school uniform to school.  I know some of the children prefer to wear uniform and thats fine if they do! Whatever is easiest for you all! Regard...

On a positive note...

22 Mar 2020

Next week, we will start looking at how to put in place some amazing ideas from staff for you all. This will include some video messages, book readings and some challenges for you to do at home with y...

Sunday Update

22 Mar 2020

Happy Mothers Day to you all! Following yesterdays advice about social distancing, I wanted to be clear about a few things -  I wil open the school gate today between 11am and 1pm. You are welcom...


21 Mar 2020

Although this is an unprecedented situation, it is still vital that we continue to keep our children safe. To help with this, I have attached some safeguarding guidance for you all. We have also set u...

Saturday Update

21 Mar 2020

Hi everyone...hope you're all ok. Nothing new..just checking in. It was really lovely to see a few of you today! I will open again tomorrow from 11am to 1pm. I hope it helped! I think I will find a wa...

Friday Message

20 Mar 2020

Hi everyone...hope you're all ok! Nothing new to update but wanted to ask you all a favour. I know all of our pupils are vulnerable but some of our parents have children with very complex and very cha...

Important Update - 20th March

20 Mar 2020

Good afternoon, Attached is the plan for next week. Please make sure you read through the plan and contact us if you have any questions. I will continue to provide updates over the weekend. Please kee...

Visual Support

20 Mar 2020

Work Packs for pupils remaining at home are now on their way to you. However, please find attached some visual support documents which might be useful to you.  Visual_Support.pdf Visual_Activitie...

Free School Meals Update

20 Mar 2020

If your child receives Free School Meals and you have chosen to keep them at home, please contact me if you are concerned about being able to provide food. We will help! I have a long term plan but ov...

Update - Friday 20th March

20 Mar 2020

Good morning! I hope you are all ok and the children are safe and well! Please see attached the latest update. Covid_19_Letter_4_20_March_2020.docx Official_Key_Worker_List.docx If you have any questi...


19 Mar 2020

Good afternoon!  I hope you are all doing ok! I would like to thank you all for your patience and support today. I really do appreciate it. We now have a plan in place for the rest of this term....


19 Mar 2020

Good Morning! I will provide an update for you all at around 10.00am this morning. In the meantime, please could you avoid calling the school office unless you are reporting that a child or family mem...

Provisional Plan

19 Mar 2020

Please see the attached letter. Please ensure that you respond to the requests in this letter within the requested timeframe. Covid_19_Letter_3_19_March_2020.docx A big thank you from me for your pati...

Transport Update

19 Mar 2020

I have been advised that, at present, the intention is to provide transport for those of you who are entitled to it and would like your children to attend next week. This may change due to staffing le...


19 Mar 2020

Over the past few days, we have been working to develop a number of things which may help families in the coming weeks. This is particularly important for those families with NHS staff. If any family...


19 Mar 2020

Good evening everyone! I hope you are all keeping safe and healthy!  I don't have much by way of an update but I expect to get more information tomorrow. However, I have heard tonight that my ama...

Message from Geoff

18 Mar 2020

I know that tonights news has created more questions than it has answered. Please do not worry or speculate about what may happen. I will be clarifiyng a few things in the morning and will then update...

Coronavirus Social Stories

18 Mar 2020

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School Closure

18 Mar 2020

Please be advised that I have taken the decision to close the school on Thursday 19th March & Friday 20th March. I have made this decision for operational reasons and NOT because we have any confi...

Parents/Carers Support

17 Mar 2020

Dear Parents/Carers In order for us to support families at this challenging time please could any Parent/Carers who currently work in the NHS contact the school. This is simply so we can see if we can...


16 Mar 2020

Please be advised that we have cancelled all swimming sessions until after the Easter holiday.  We will keep you updated with any other changes throughout this week. Thanks for your understanding...

Coronavirus Government Advice to Parents

11 Mar 2020

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Sport Relief - Friday 13 March 2020

11 Mar 2020

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Department for Education - Coronavirus Advice

11 Mar 2020

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Coronavirus Update

11 Mar 2020

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